City Building Engineering Services
JOB DESCRIPTIONThe incumbent is responsible for the timely and accurate execution of all tasks associated with billing CBES clients for construction project billing and other projects as needed.
The incumbent also assists as required with other CBES billing lines, general accounting functions, and to meet set goals and deadlines as determined by management which will be reassessed based on company initiatives.
Primary ResponsibilitiesHigh volume AIA billing, purchase order/related billing, Time and Materials and potentially other billings.
Generate and submit client invoices for project billing in accordance with CBES and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines.
Revise invoices as needed with approval from Management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustmentsSet up approved projects to include assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change ordersUse Excel and other tools including Adobe Pro to produce client requested backup as neededTroubleshoot billing errors within the accounting system as needed to maintain accuracy of invoicesAssist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoicesWork with Finance team members to research and resolve any billing related matters including but not limited to AP, AR and cash related transactionsProvide a high-level of customer service by responding to clients' concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project managerResponsible for supporting AR Collections of respective billings, including following up with clients, researching AP/AR issues as requested, participation in weekly meetings and issue resolutionCross train with other Billing Specialist team members on other lines of business in order to provide adequate Department supportWork closely with Operations and Project Managers to understand ongoing projects and related financial requirementsOther ad hoc projects, reporting and billing activities as needed including but not limited to process improvement and documentation of internal standard operating procedures, cross training, and audit assistanceOther duties as assigned by Finance Management based on Finance department initiatives and priorities.
Job responsibilities of role may change based on Finance Management discretion.
REQUIREMENTSEducation and ExperienceBachelor's degree preferred and/or equivalent work experience3 Years' high-volume AIA billing in a construction environment preferred but would consider job costing or service provider accountingDemonstrated ability to prioritize work to meet set deadlinesAbility to seek out information and resolve issuesComfortable working autonomously but within a teamAbility to use shared workflow technology (Microsoft Office, SharePoint and iCloud)Intermediate Excel ExperienceGood communication and customer service skillsCMIC experience a plusABOUT CBESCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries.
Utilizing our vast array of in-house resources, CBES experts tackle the most challenging projects from inception to completion, including project design, engineering, construction and commissioning.
Our integrated team provides unique value serving our clients and our climate.
WHY SHOULD YOU WORK AT CBES?CBES is part of a global network of leading professional services, infrastructure management, and data-driven sustainability solutions firms for starters.
We offer a generous benefits package that includes 28 days of PTO along with a 401(k) with immediate vesting and company match.
We don't just hire anyone at CBES; we're looking for team members with a deep sense of responsibility, an ability to collaborate, a desire to learn and grow, a willingness to always lend a helping hand.
When you join CBES, you're committing to making a difference.
We make a commitment to you too - helping you embark on a career with purpose! Whether through our world-classes training or our Leadership Development framework - CBES cares passionately about the people we hire and ensures that growth is always on the horizon.
Wondering if this is the place for you to take the next step in your career? If you put clients first, care passionately about what you do and are committed to working on a team that respects each other, this is the place for you!So, if you're ready to get started, let's go!CBES is An Affirmative Action / Equal Opportunity Employer.
The Company has a Drug-Free Workplace Policy in effect that is strictly adhered to.
About the Company:
City Building Engineering ServicesCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries.
Utilizing our vast array of in-house resources, CBES experts tackle the most challenging projects from inception to completion, including project design, engineering and construction and commissioning.
Our integrated team provides unique value serving our clients and our climate.
Company Size:
1,000 to 1,499 employeesIndustry:
Computer/IT ServicesFounded:
0Website:
https:
//www.
cityfm.
us/building-engineering-services/.
Estimated Salary: $20 to $28 per hour based on qualifications.
The incumbent also assists as required with other CBES billing lines, general accounting functions, and to meet set goals and deadlines as determined by management which will be reassessed based on company initiatives.
Primary ResponsibilitiesHigh volume AIA billing, purchase order/related billing, Time and Materials and potentially other billings.
Generate and submit client invoices for project billing in accordance with CBES and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines.
Revise invoices as needed with approval from Management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustmentsSet up approved projects to include assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change ordersUse Excel and other tools including Adobe Pro to produce client requested backup as neededTroubleshoot billing errors within the accounting system as needed to maintain accuracy of invoicesAssist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoicesWork with Finance team members to research and resolve any billing related matters including but not limited to AP, AR and cash related transactionsProvide a high-level of customer service by responding to clients' concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project managerResponsible for supporting AR Collections of respective billings, including following up with clients, researching AP/AR issues as requested, participation in weekly meetings and issue resolutionCross train with other Billing Specialist team members on other lines of business in order to provide adequate Department supportWork closely with Operations and Project Managers to understand ongoing projects and related financial requirementsOther ad hoc projects, reporting and billing activities as needed including but not limited to process improvement and documentation of internal standard operating procedures, cross training, and audit assistanceOther duties as assigned by Finance Management based on Finance department initiatives and priorities.
Job responsibilities of role may change based on Finance Management discretion.
REQUIREMENTSEducation and ExperienceBachelor's degree preferred and/or equivalent work experience3 Years' high-volume AIA billing in a construction environment preferred but would consider job costing or service provider accountingDemonstrated ability to prioritize work to meet set deadlinesAbility to seek out information and resolve issuesComfortable working autonomously but within a teamAbility to use shared workflow technology (Microsoft Office, SharePoint and iCloud)Intermediate Excel ExperienceGood communication and customer service skillsCMIC experience a plusABOUT CBESCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries.
Utilizing our vast array of in-house resources, CBES experts tackle the most challenging projects from inception to completion, including project design, engineering, construction and commissioning.
Our integrated team provides unique value serving our clients and our climate.
WHY SHOULD YOU WORK AT CBES?CBES is part of a global network of leading professional services, infrastructure management, and data-driven sustainability solutions firms for starters.
We offer a generous benefits package that includes 28 days of PTO along with a 401(k) with immediate vesting and company match.
We don't just hire anyone at CBES; we're looking for team members with a deep sense of responsibility, an ability to collaborate, a desire to learn and grow, a willingness to always lend a helping hand.
When you join CBES, you're committing to making a difference.
We make a commitment to you too - helping you embark on a career with purpose! Whether through our world-classes training or our Leadership Development framework - CBES cares passionately about the people we hire and ensures that growth is always on the horizon.
Wondering if this is the place for you to take the next step in your career? If you put clients first, care passionately about what you do and are committed to working on a team that respects each other, this is the place for you!So, if you're ready to get started, let's go!CBES is An Affirmative Action / Equal Opportunity Employer.
The Company has a Drug-Free Workplace Policy in effect that is strictly adhered to.
About the Company:
City Building Engineering ServicesCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries.
Utilizing our vast array of in-house resources, CBES experts tackle the most challenging projects from inception to completion, including project design, engineering and construction and commissioning.
Our integrated team provides unique value serving our clients and our climate.
Company Size:
1,000 to 1,499 employeesIndustry:
Computer/IT ServicesFounded:
0Website:
https:
//www.
cityfm.
us/building-engineering-services/.
Estimated Salary: $20 to $28 per hour based on qualifications.
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